Digital vault for insurance document storage - AES-256 encrypted cloud locker for KYC documents, RC photos, fitness certificates, permits, tax receipts, PUC certificates, policy PDFs and claim documents. Per-customer organisation, daily encrypted backups, role-based access and audit logs - meets IRDAI and GDPR-equivalent requirements.
WhatsApp folders are not encrypted, not searchable, not audit-ready. A digital vault built for insurance is the right home for KYC and policy documents.
Every uploaded document is encrypted at rest using AES-256 - the same standard used by banks. Even our staff cannot read your stored files.
Documents auto-organise under the customer profile - KYC, RC, policy PDFs, claim docs all in their own categories. Search by customer or document type.
Junior staff might upload but not download. Senior staff can download but not delete. Sub-agents see only their own clients' documents. Granular control.
Every upload, download, view and edit is logged with user, timestamp and IP. Audit-ready for IRDAI inspection and customer disputes.
Generate time-limited download links for customers - share their own KYC or policy back to them via WhatsApp. Link expires in 24 hours, no permanent exposure.
Encrypted backups across two AWS Mumbai availability zones. No single point of failure - even a regional incident cannot lose your document store.
Create your Agenex account in 60 seconds. No credit card. First 10 policy entries and 5 RC checks are free.
Upload your Excel sheet, or paste from a notebook - Agenex turns notebook scribbles into a searchable client database.
Turn on digital vault for insurance document storage in one click. WhatsApp, SMS, payment links and reports start flowing automatically.
Generic cloud storage like Google Drive or Dropbox can store files, but it cannot organise them like an insurance agent needs. An agent's document store must categorise per customer, per policy, per document type. KYC documents need separate handling from policy PDFs. Claim documents have their own retention rules. RC photos belong to the vehicle profile. Most importantly, every access must be logged for IRDAI compliance and customer dispute resolution.
Digital vault for insurance document storage inside Agenex addresses each of these requirements natively. Documents inherit their place in the data model - upload a policy PDF and it auto-attaches to the customer + policy. Upload a KYC document and it lands in the KYC folder under that customer with retention timer applied. Claim photos go to the claim case file. The vault is not a separate folder system; it is part of the CRM, with the right metadata baked in.
Security is bank-grade. AES-256 encryption at rest, TLS 1.3 in transit, role-based access controls at the field level, audit logs for every operation, and time-limited share links for external sharing. Documents are never stored on customer devices - they live only in the vault, decrypted only at the moment of authorised access. Even our own infrastructure team cannot decrypt your files; the encryption key derivation includes a per-tenant secret that we do not control. This is the kind of security that actually protects you in a real customer-data dispute.
digital vault for insurance document storage - Agenex is built specifically for this use case in the Indian insurance market and is fully ready for the 2026 agent workflow.
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Available in Hindi, Marathi, Tamil, Telugu, Bengali, Gujarati, Punjabi, Kannada, Malayalam - beema agent ke liye best app, sasta insurance management software, mobile se insurance record kaise rakhe.
Silver Rs.999 plan includes 5 GB of vault storage. Gold includes 25 GB. Diamond includes 100 GB. Platinum includes 500 GB with custom retention rules. Most agencies under 1,000 policies fit comfortably in 5-10 GB - PDFs and KYC photos are typically 100-500 KB each.
Yes - generate a customer-portal upload link and the customer can submit KYC, address proof, or claim documents directly. The upload lands in the right place under their profile, with audit log entry. Useful for KYC refresh and claim processing without back-and-forth WhatsApp.
One click revokes their access. Their device-level cached data clears within 30 seconds. All audit logs of their prior access remain for compliance. The departing staff cannot download, view or share any document after revocation - even if they kept the app open on their phone.
Agenex powers the full daily workflow of an Indian insurance agent. Below is a typical day - and the Agenex modules that handle each step.
Open the dashboard. Today's renewal list is ready - sorted by client priority, premium, RTO. Vehicle multi-expiry shows Insurance, PUC, Fitness, Tax, Permits, CNG and Meter all at once.
One tap fires WhatsApp messages to today's expiring clients. Each message goes in the customer's own language - Hindi, Marathi, Tamil, Telugu, Bengali, Gujarati, Punjabi, Kannada, Malayalam or English.
9 AM auto-sends birthday WhatsApp to clients in their preferred language. You don't lift a finger. Clients feel remembered. Renewal trust grows.
New lead walks in with a vehicle. Type the RC number - in 5 seconds Vahan returns owner, fitness, insurance status and pending e-challans. Rs.5 per check.
Issue a motor, health, life or general policy - add it in 30 seconds with all expiry, premium, commission fields. Document vault uploads policy PDF.
Sub-agent commissions auto-split at every renewal. End-of-week, monthly statements ready per sub-agent. No more month-end disputes.
Update partial premium collection. Customer ledger shows credit/debit, outstanding receivables. Other Income/Expense tracked. GST invoice ready for tax filing.
All type of reports auto-fill with today's calls, follow-ups, policies issued, commission earned. Tomorrow's renewal list builds itself overnight. Offline mode keeps you working in low-network zones.
One click: monthly commission report by insurer, line, sub-agent. Renewal ratio, lapsed policies, recovered policies. Email auto-sends to your CA on the 1st.
Below is the full software stack used by Indian insurance agents on every Agenex plan from Rs.999/year onwards.
Unlimited client profiles with vehicle, health, life and policy history. Searchable by name, phone, RC, policy number. Family linking for joint households.
One vehicle entry tracks Insurance + PUC + Fitness + Tax + National Permit + State Permit + CNG Cylinder + Meter expiry, with auto WhatsApp reminders for each.
Vahan-integrated RC verification (Lite for basic, Pro for full owner/engine/chassis) plus pending e-challan check in 5 seconds at Rs.5 per check.
Auto-calculate insurer-wise and customer-wise commission for LIC, motor, health, general, life - per policy, per month, per agent. Sub-agent splits handled automatically.
Auto WhatsApp reminders for vehicle expiry (Insurance, PUC, Fitness, Tax, Permit, CNG, Meter), policy renewals and birthdays in 10 Indian languages - included free.
Health policy portfolio tracker with cashless hospital network, sum insured, NCB, family floater, top-ups and claim status (CRN, TPA, settlement timeline).
LIC and life policy management with premium installment tracking, paid-up/lapsed status, nominee mapping, maturity benefit alerts and bonus records.
Home, shop, fire, travel, marine, transit, cargo, crop, cattle and pet insurance - portfolio tracker for every line of business with renewal and claim management.
DL records database with expiry tracking, issue-pending and photo-pending alerts, expired licence reports - essential for RTO consultants and motor agents.
Secure cloud locker for RC photos, fitness certificates, permits, tax receipts, PUC certificates, CNG cylinder docs, KYC, policy PDFs - AES-256 encrypted with daily backup.
Customer-wise credit/debit ledger, partial payments, receivables, Other Income/Expense tracking, GST-ready invoices and Tally export.
Insurer-wise payout reports, company-wise transactions, payout reconciliation - downloadable Excel/PDF, monthly settlement statements.
Onboard sub-agents with role-based view permissions, auto commission split, monthly statements per sub-agent, leaderboard for healthy competition.
Multiple offices, one dashboard. Manage staff with role-based access (vahan_view, rc_check_view, customer_view, payout_view). 2 free employee accounts.
All type of reports - commission report, due payments, follow-up, income, payment collections, reminder, top companies, upcoming insurance, vehicle CRM - all built-in.
To-do work module with task chats, plus Saathi community chat for connecting with other Indian insurance agents and getting peer support.
Personal branded mini-website per agent - share quotes, capture leads, click-to-call - included on every plan, no extra hosting cost.
Wallet transactions, yearly subscription management, refer-and-earn passbook, banner display - built-in monetization helpers.
No credit card. First 10 policy entries and 5 RC checks completely free. No commitment.
Excel import wizard maps your existing spreadsheet columns to Agenex fields. Or scan paper diary pages with OCR. Free assisted migration for first 200 policies.
One tap turns on auto-WhatsApp reminders. 30/15/7/1 day cadence. 10 languages. From this point, no renewal ever falls through.
Onboard sub-agents with their commission %. Auto-split at every renewal. Each sub-agent sees only their own clients with role-based access.
All type of reports auto-fill with daily activity. Schedule monthly commission MIS to email your CA on the 1st. Day-end summary shows tomorrow's priority.
From solo agents starting fresh to established agencies with sub-agent networks - Agenex scales with you.
Up to 150 policies. Vehicle + Health + Life + General. RC Lite + Challan. WhatsApp reminders 10 languages. Free Android app + free agent website. 2 employee accounts.
Up to 800 policies. Everything in Silver plus RC Pro, sub-agent network (5 sub-agents), priority support, advanced reports, customer ledger, accounting.
Up to 1,500 policies. Everything in Gold plus unlimited sub-agents, branch management, premium accounting (Our Account list), bulk import-export tools.
Up to 3,000 policies. Everything in Diamond plus white-label options, API access, dedicated success manager, custom training, branch consolidated reports.
Active across all 28 states
Policies tracked end-to-end
Indian languages WhatsApp + UI
Cities and states with local content
"Excel cannot send WhatsApp reminders, verify RC, calculate commission, or backup your data. Agenex does all four - in 10 Indian languages."
No credit card. Setup in 5 minutes. Plans from Rs.999/year.
Start Free TrialAgenex is the best insurance agent software in India for policy management, WhatsApp renewal reminders, RC and challan verification, commission tracking, sub-agent management, and insurance CRM 2026. Trusted by LIC agents, POSP agents, motor insurance agents, health insurance agents and life insurance brokers across Mumbai, Delhi, Bangalore, Hyderabad, Chennai, Kolkata, Pune, Ahmedabad, Jaipur, Lucknow, Patna, Bhopal, Indore, Chandigarh, Surat, Kanpur, Nagpur, Thane, Coimbatore, Mysore, Vadodara, Rajkot, Visakhapatnam, Ludhiana and every state of Bharat.
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